- Plan & Usage: Active plan, renewal date, included Seats by Seat-Type, consumption, and Additional AI Usage.
- General: Workspace identity, including workspace name and logo.
- Workflows: Availability of workflows within the workspace.
- Analytics: Aggregated usage insights across Chat, Agents, Workflows, and the nuwacom API.
- Languages: Available content languages and their display order.
- Models: Default workspace model, image and video generation models, and the models enabled for users.
- API Keys: Creation, scoping, and revocation of keys that authenticate requests to the nuwacom API.
- User Management: Users, User Groups, Permissions, and SSO & User Sync.
- Connectors: Apps and MCP Servers that link external systems to the workspace.
- AI Guardrails: Voices, Guidelines, and Data protection that shape AI-generated content and govern data handling.
Organization
Plan & Usage
The Plan & Usage section is the central place for managing AI usage across the organization. Admins can monitor consumption, adjust usage limits, and assign Seats and Additional AI Usage. The section also displays the active plan, renewal date, and included Seats by Seat-Type. Admins can control usage at multiple levels:- Review and manage the plan, seats, and billing.
- Monitor workspace and per-user AI usage.
- Assign Seat-Types and Additional AI Usage to users.
Workspace
General
The General section contains the basic settings that define a workspace. These settings control the workspace identity and display information. The Change logo option uploads or replaces the workspace logo. A company, department, or project logo can be used. The Workspace Name field assigns a clear and descriptive name, such as “NUWA GmbH”.Modules
The module settings control which features are available in a workspace.Workflows
Enables or disables the Workflows module for the workspace. When enabled, users in the workspace can access and use workflows.Prompts
Enables or disables the Prompts module for the workspace. When enabled, users in the workspace can access and use prompts.Once a module is enabled, its features can be managed through permissions. Permissions control which features each role can use across the workspace.
Analytics
Analytics provides workspace administrators with aggregated insights into usage across Chat, Agents, Workflows, and the nuwacom API. Use it to monitor adoption, compare activity over time, and export chart data for reporting.The Analytics area includes the following tabs:
- Overview: Provides central workspace metrics, including active users, messages, agents, workflows, and documents.
- Chat: Shows Chat usage, including messages, model usage, and knowledge base searches.
- Agents: Shows Agent usage, including Agent messages, active Agent users, messages per Agent, and model usage.
- Workflows: Shows Workflow executions over time, including completed, failed, and cancelled executions.
- API: Shows nuwacom API usage, including total API calls and calls over time.
Languages
The Languages section defines the languages available for workspace content. The order determines how languages are displayed to users. For example, set German as the primary language and English as the secondary language. New content is then created in German by default. The plus icon translates content into English.Models
The Models section defines which AI models are available in nuwacom. Admins control which models are enabled to users in the workspace. Auto Mode is recommended as the default setting. It automatically selects between a fast instant model and a more powerful model based on the complexity of each request. Team members receive a suitable response without selecting a model manually for every request. If required, a different available model can be selected manually in the chat.Default Workspace Model
The default workspace model determines which model is preselected when a new chat starts. How it works- Open: Open Workspace Settings.
- Navigate: Navigate to Workspace > Models.
- Expand: Open the dropdown menu under Default Workspace Model.
- Select: Select Auto or a specific model.
Auto Mode
Auto Mode selects the most appropriate model based on the complexity of the request. For simple tasks such as short answers, translations, or summaries, nuwacom uses a fast instant model. For more demanding tasks such as complex analyses, software development, or in-depth research, nuwacom uses a more powerful model.Image Generation Model
Set the default model for image generation for your workspace.Video Generation Model
Set the default model for video generation for your workspace.Enabled Models
The Enabled Models section controls which language models are available to users in the workspace.- Filter models by provider, including OpenAI, Anthropic, Google, Meta, Mistral, and Cohere.
- Select EU-hosted or US-hosted models to meet regional requirements and data protection preferences.
- Enable or disable models using the activation toggles.
Enabled Image Models
The Enabled Image Models section controls which image generation models are available to users in the workspace. Workspace administrators select which models are enabled. Enable or disable image models using the activation toggles. Only enabled models are available for image generation in the workspace. 👉 View all available AI modelsAPI Keys
API keys authenticate requests to the nuwacom API and serve as an alternative to password-based authentication. As an admin of the space, you can view and manage all API keys in the workspace, create new keys, and revoke existing keys.Create new API Key
A new API key is created through the Create new API Key button. Each key is assigned a name and a set of permissions, and it can be revoked at any time. How it works- Open: Open Workspace Settings and select API Keys.
- Create: Select Create new API Key.
- Name: Enter a name for the key in the Name field.
- Set permissions. Assign the required access level for each permission category, or use the Set all row to apply None, Read, or Write to all categories at once.
- Confirm: Select Create to generate the key.
Permissions
Each API key is scoped through permissions that define the access level per area. Every category can be set to None, Read, or Write, and all categories default to None.User Management
User Management controls who has access to the workspace and what each user can do. It is available under Organization in Workspace Settings and lists all workspace users with their role, assigned Seat-Type, and account creation date. Access is limited to admins and superadmins. User Management is organized into four subsections:- Users: Invite users, assign roles and Seat-Types, and filter the user list.
- User Groups: Bundle users into groups for shared access and simpler management.
- Permissions: Define which features and areas each role or group can access.
- SSO & User Sync: Configure Single Sign-On and automated user synchronization with an identity provider.
Users
The Users section manages all workspace members, including invitations, invitation status, and the assignment of roles and Seat-Types.- Invite users: Add members through an email invitation.
- Invitation status: Check whether an invitation was accepted, and resend or remove pending invitations.
- Assign roles and Seat-Types: Each user receives a role that determines access to features and data, for example Admin, Editor, or Viewer.
Users are invited to each workspace individually.
User Groups
User Groups bundle multiple users so items are shared with entire teams at once. When sharing a chat, document, project, agent, or knowledge folder, a group is selected instead of individual users, and only its members receive access. Updating a group once adjusts access everywhere the group is used.Permissions
Permissions define which features and areas each role or group can access. Admins use the permissions matrix to control access to features such as Agents, Workflows, Projects, Skills, and Prompts, and to determine which roles can view, use, edit, or share each area. The matrix shows the default permissions per role. For Editors and Readers, these defaults can be customized per workspace. Depending on the feature, different permission levels are available:Admins always retain full access and cannot be restricted.
SSO & User Sync
SSO & User Sync configures Single Sign-On and automated user synchronization with an identity provider. Members authenticate through the connected identity provider, and accounts stay aligned automatically as the provider is updated.Connectors
nuwacom lets you connect AI with the tools your team already uses. Native Connectors make information and actions from your existing tool stack available across nuwacom modules such as Agents, Workflows, and Apps. In the settings, admins can enable or disable individual Connectors. By default, all Connectors are enabled. Admins can manage each Connector, connect accounts, and define whether it is private, available to selected team members, or shared with the entire workspace.Apps
pps are preconfigured integrations for common tools such as email, calendars, and collaboration platforms. They can be set up quickly and allow agents to analyze content, retrieve information, or perform actions. App availability is managed centrally, and each connector can be enabled or disabled through the activation toggles. How it works- Open: Open Workspace Settings.
- Select: Select Apps.
- Toggle: Enable or disable apps using the activation toggles.
- Authenticate: Complete the authentication process.
MCP Servers
MCP servers provide deeper and more flexible integrations than Apps. The MCP standard connects almost any system and makes complex actions available within agents and workflows. MCP servers are intended primarily for admins and advanced teams implementing custom automations and system integrations. MCP servers are primarily intended for administrators and advanced teams that want to implement custom automations and system integrations. How it works- Open. Open Workspace Settings, select Connectors, and select Add Server.
- Verify. Enter the server URL and, optionally, a display name, then select Check. nuwacom inspects the server and detects the transport type (StreamableHTTP or SSE), whether authentication is required, and which method is used.
- Authenticate. Name the connection and enter the credentials for the detected authentication method (see Authentication Methods).
- Test: Select Test Connection. nuwacom connects to the server and detects the available tools. If the test fails, the error returned by the server is displayed so the settings can be adjusted.
- Select tools: Select the tools the agents are allowed to use, then confirm to create the connection.
AI Guardrails
AI Guardrails define communication styles, brand guidelines, and quality standards across the workspace. The configured rules are automatically applied to AI-generated responses.Voices
Voices define the tone and writing style used across the workspace. Admins can add, manage, and analyze voices for different purposes, such as CEO speeches, social media, or internal communication. Once created, a voice is available to all AI-powered writing tools and helps keep messaging consistent and brand-compliant. The Voices section is available under AI Guardrails and includes ready-to-use Default Voices such as Confident, Direct, Empathetic, Friendly, and Trustworthy, alongside any custom voices. New voices are created through Add a New Voice, using one of two methods:- Identify Your Voice (Recommended): AI analyzes a document, a URL, or entered content and creates a tone summary that can be adjusted.
- Enter Your Voice Manually: The tone is described directly, using characteristics such as formality, emotional intensity, subjectivity, and consistency.
- Open: Open Workspace Settings and navigate to AI Guardrails > Voices.
- Add: Select Add a New Voice.
- Choose a method: Select Identify Your Voice or Enter Your Voice Manually.
- Provide input: Upload the source, enter the URL, or describe the tone.
- Save: Confirm to add the voice, then adjust the result if required.
Guidelines
Guidelines define the general knowledge that shapes every AI-generated response in the workspace. Admins enter this knowledge once, and it is automatically applied to answers, social media posts, blog articles, and other content, so output follows the defined communication style, wording, and brand rules. The Guidelines section is available under AI Guardrails and provides a single text area that supports Markdown formatting, allowing admins to structure content with headings, lists, and emphasis. Typical guideline content includes:- Company overview
- Brand personality and rules
- Writing style and tone
- Wording and terms to avoid
- Facts and reference information
- Open: Open Workspace Settings and navigate to AI Guardrails > Guidelines.
- Enter: Enter the guidelines in the text area, using Markdown to structure the content.
- Save: Select Save to apply the entries across the workspace.
Download Guidelines-Template
This document is a sample template for Guidelines. It shows how you can define your own rules for language, style, and wording to ensure that AI-generated content is consistent and brand-compliant. Use it as a template and add your company-specific guidelines.