User management

Effective user management ensures that all team members receive the appropriate access rights and can use the platform efficiently and securely. By assigning permissions precisely, you protect sensitive data and ensure compliance with data protection regulations.

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Invite and manage users

In the workspace settings, open the “Users” section to manage your workspace members:

• Invite Users: Add new team members by email invitation.
• Invitation Status: See whether a user has accepted the invitation. If not, you can resend the email or remove the user.
• Assign Roles and Permissions: Each user is assigned a specific role with corresponding permissions, determining their access to features and data in the nuwacom platform. Your rights depend on the role assigned to you – such as Admin, Editor, or Viewer.

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User Groups

With user groups, you can easily share items with entire teams. Instead of selecting individual users each time you share something, you bundle people into groups and use these groups when sharing chats, documents, projects, agents, and more. Only members of the selected group receive access to the respective item. Your benefits at a glance

• Share content with a single user group instead of individual users.
• Complete recurring sharing tasks in seconds.
• Update the group once and automatically adjust access everywhere.

Example:
Share a knowledge folder by selecting the user group “Marketing Team” with the permission Edit in the sharing dialog. All members of this group will receive editing access to the folder. Other members of the workspace will not have access. How it works

1. Open the workspace settings.
2. In the left menu, navigate to User Management → User Groups.
3. Click Create group in the top right.
4. Enter a name for the user group.
5. Optional: Upload an icon or avatar for the group.
6. Click Next.
7. Add users via search with a click.
8. Click Create group to create the group.

Result: The user group is now created and ready to be used for sharing chats, documents, projects, knowledge folders and more. FAQ

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Roles and Permissions

The table gives you an overview of the roles and their respective access rights within the AI platform. Each role has specific permissions that regulate your access to certain features and data.

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Manage Permissions

As an Admin, you can use the permissions matrix to define which workspace features are available to Editors and Readers. Permissions can be activated or deactivated for each feature, for example for Agents, Workflows, Projects, Skills, or Prompts. This lets you control which roles can view, use, edit, or share specific areas. You can find the permissions under Workspace Settings > User Management > Permissions. Depending on the feature, different permissions are available, for example:

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Adjust permissions

Activate or deactivate the desired permissions using the switches in the matrix. Then click ‘Save changes’ so that the adjustments are applied and take effect for the affected users.

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What happens when access is restricted?

If a role does not have access to a feature, that feature is not displayed for the affected users or cannot be used. If a restricted feature is opened directly via a link, an access restriction is shown.